Mail User Guide
You can create prepared text, called a signature, to include when you send email messages. For example, you can create one signature for your work email and another signature for your personal email.
Create signatures
In the Mail app on your Mac, choose Mail > Preferences, then click Signatures.
In the left column, select the email account where you want to use the signature.
If All Signatures is selected when you create a signature, you'll need to drag the new signature to an email account before you can use it.
Click the Add button below the middle column.
In the middle column, type a name for the signature.
The name appears in the Signature pop-up menu when you write a message.
In the right column (the preview), create your signature.
You can use the Edit or Format menus in Mail to change the font or layout, turn text into links, or check spelling. To add an image, drag it into the preview area.
Unfortunately, this slowed my MacBook Pro down quite a bit. I would also get a message regularly informing me that 'this webpage was using a great deal of memory and that shutting it down would improve my Mac's performance. I have since closed Google Mail and opened this app. My Mac now runs much, much faster and I still get to monitor my inbox. To get service for your Mac, you can make a reservation at an Apple Store or an Apple Authorized Service Provider. Make sure you know your Apple ID and password before your appointment. Or, if you have a Mac notebook, contact us and we'll send you a box you can use to ship it to an Apple Repair Center. In the Mail app on your Mac, choose Mail Preferences, then click Signatures. Select an account in the left column. Click the Choose Signature pop-up menu, then choose a signature. If you have more than one signature for an account, Mail can automatically alternate between them—choose At Random or In Sequential Order from the pop-up menu.
- Striving to bring the best personal computing experience to consumers around the world through its innovative hardware and software, Apple welcomes your feedback on Mail.
- Explore the world of Mac. Check out MacBook Pro, iMac Pro, MacBook Air, iMac, and more. Visit the Apple site to learn, buy, and get support.
If you want your signature to appear after the original text of messages you reply to or forward, deselect the 'Place signature above quoted text' checkbox.
Delete signatures
In the Mail app on your Mac, choose Mail > Preferences, then click Signatures.
Select a signature in the middle column, then click the Remove button .
When you delete a signature from All Signatures, it's deleted from any account that uses it.
Automatically add a signature to emails
You can choose a signature to automatically add to messages you send.
Select Password Security and set passwords in the Password Security Settings dialog box.In Windows 2000, Internet Explorer 5.5 Service Pack 2 or later is required to use this function.Good to knowThe default folder is MP Navigator EX in the Pictures folder (Windows Vista) or in the My Pictures folder (Windows XP and Windows 2000).MP Navigator EX is compatible with the following e-mail software programs. This will enable an easy search by keyword.Document LanguageSelect the language of the document to be scanned.Detect the orientation of text documents and rotate imagesSelect this checkbox to detect the orientation of the document from the scanned text and rotate the scanned image to the correct orientation.The orientation of the following types of documents may not be corrected, as the text cannot be detected correctly. Canon pixma mp250 driver. Windows Mail (Windows Vista).
In the Mail app on your Mac, choose Mail > Preferences, then click Signatures.
Select an account in the left column.
Codec for video mac os. Click the Choose Signature pop-up menu, then choose a signature.
If you have more than one signature for an account, Mail can automatically alternate between them—choose At Random or In Sequential Order from the pop-up menu.
If you want to stop having a signature automatically added to your messages, click the Choose Signature pop-up menu, then choose None.
Add a signature to emails yourself
In the Mail app on your Mac, click the Signature pop-up menu in the message you're writing.
Choose a signature.
If you don't see an expected signature in the pop-up menu, choose Edit Signatures to open Signatures preferences and verify the signature is in the account.
Remove a signature from emails
Mail For Apple Macbooks
In the Mail app on your Mac, in a message you're writing, click the Signature pop-up menu.
Choose None.
Depending on how a recipient's mail server handles signatures, your signature may appear as an attachment or image to the recipient.
If you use iCloud Drive on your Mac and other devices, your signatures are automatically updated and available on those devices. See Use iCloud Drive to store documents.
If you need to send a signed PDF document, you can use Markup in Mail to create a handwritten signature and add it to the document. You can also use the Preview app to fill out and sign PDF forms.
In this article, we'll show you how to set up email in Apple Mail on your Mac.
Quick Start Guide
If you have not yet set up an email account in Apple Mail:Open Mail.
- Select Other email account...
Open Mail and click Mail > Add Account .. on the menu bar.
- Select Other Mail Account ...
Use the following settings/information to set up your email account:
Field/Setting | Entry/Description |
---|---|
Name | The name displayed on outgoing emails |
Email address | The full email address you want to set up in Apple Mail. For example: email@example.com |
Username | The email address you used above. For example: email@example.com |
Password | The password you have set for your email address. |
Account Type | IMAP |
Server for incoming emails | imap.ionos.com |
IMAP port, SSL active | 993 |
Server for outgoing emails | smtp.ionos.com |
SMTP port, SSL active | 587 |
Creating an Email Address in Apple Mail
- Open Apple Mail and click Mail > Add Account.. on the menu bar.
- Select the Other mail account.. option and click Continue.
- Enter your name, IONOS email address, and password and click Log In. (If you have lost the password to your email account, you can set a new password).
- Under Username, enter your email address again.
Select the desired account type. You can choose between the account types IMAP or POP3. We recommend using the default IMAP setting.
- If you have set the account type to IMAP, enter imap.ionos.com in the Server for incoming email field.
- If you have set the account type to POP3, enter pop.ionos.com in the Server for incoming email field.
- In the Outgoing mail server field, enter smtp.ionos.com and click Log in.
Please note: If the message Account name/Password could not be verified is displayed, please check your entries for completeness/accuracy. - Select the apps you want to use with your account and click Done.
Enabling SSL Encryption
- On the Mail menu bar, click Mail > Settings.
Click Accounts > Server Settings tab.
Under Incoming email server (IMAP) or Incoming email server (POP3), disable the Manage connection settings automatically option.
Enter the following port number:
- If you have set the account type to IMAP, enter the port number 993 in the Incoming Mail Server (IMAP) > Port field.
- If you have set the account type to POP3, enter the port number 995 in the Incoming Mail Server (POP3) > Port field.
Please note: The TLS/SSL setting allows your emails to be transmitted using SSL encryption as well.
In the Outgoing Mail Server (SMTP) section, disable the Manage connection settings automatically option.
Enter the port number 587 in the Outgoing Mail Server (SMTP) > Port field.
Click Save.
Mail For Apple Macbook Air
Mail User Guide
You can create prepared text, called a signature, to include when you send email messages. For example, you can create one signature for your work email and another signature for your personal email.
Create signatures
In the Mail app on your Mac, choose Mail > Preferences, then click Signatures.
In the left column, select the email account where you want to use the signature.
If All Signatures is selected when you create a signature, you'll need to drag the new signature to an email account before you can use it.
Click the Add button below the middle column.
In the middle column, type a name for the signature.
The name appears in the Signature pop-up menu when you write a message.
In the right column (the preview), create your signature.
You can use the Edit or Format menus in Mail to change the font or layout, turn text into links, or check spelling. To add an image, drag it into the preview area.
Unfortunately, this slowed my MacBook Pro down quite a bit. I would also get a message regularly informing me that 'this webpage was using a great deal of memory and that shutting it down would improve my Mac's performance. I have since closed Google Mail and opened this app. My Mac now runs much, much faster and I still get to monitor my inbox. To get service for your Mac, you can make a reservation at an Apple Store or an Apple Authorized Service Provider. Make sure you know your Apple ID and password before your appointment. Or, if you have a Mac notebook, contact us and we'll send you a box you can use to ship it to an Apple Repair Center. In the Mail app on your Mac, choose Mail Preferences, then click Signatures. Select an account in the left column. Click the Choose Signature pop-up menu, then choose a signature. If you have more than one signature for an account, Mail can automatically alternate between them—choose At Random or In Sequential Order from the pop-up menu.
- Striving to bring the best personal computing experience to consumers around the world through its innovative hardware and software, Apple welcomes your feedback on Mail.
- Explore the world of Mac. Check out MacBook Pro, iMac Pro, MacBook Air, iMac, and more. Visit the Apple site to learn, buy, and get support.
If you want your signature to appear after the original text of messages you reply to or forward, deselect the 'Place signature above quoted text' checkbox.
Delete signatures
In the Mail app on your Mac, choose Mail > Preferences, then click Signatures.
Select a signature in the middle column, then click the Remove button .
When you delete a signature from All Signatures, it's deleted from any account that uses it.
Automatically add a signature to emails
You can choose a signature to automatically add to messages you send.
Select Password Security and set passwords in the Password Security Settings dialog box.In Windows 2000, Internet Explorer 5.5 Service Pack 2 or later is required to use this function.Good to knowThe default folder is MP Navigator EX in the Pictures folder (Windows Vista) or in the My Pictures folder (Windows XP and Windows 2000).MP Navigator EX is compatible with the following e-mail software programs. This will enable an easy search by keyword.Document LanguageSelect the language of the document to be scanned.Detect the orientation of text documents and rotate imagesSelect this checkbox to detect the orientation of the document from the scanned text and rotate the scanned image to the correct orientation.The orientation of the following types of documents may not be corrected, as the text cannot be detected correctly. Canon pixma mp250 driver. Windows Mail (Windows Vista).
In the Mail app on your Mac, choose Mail > Preferences, then click Signatures.
Select an account in the left column.
Codec for video mac os. Click the Choose Signature pop-up menu, then choose a signature.
If you have more than one signature for an account, Mail can automatically alternate between them—choose At Random or In Sequential Order from the pop-up menu.
If you want to stop having a signature automatically added to your messages, click the Choose Signature pop-up menu, then choose None.
Add a signature to emails yourself
In the Mail app on your Mac, click the Signature pop-up menu in the message you're writing.
Choose a signature.
If you don't see an expected signature in the pop-up menu, choose Edit Signatures to open Signatures preferences and verify the signature is in the account.
Remove a signature from emails
Mail For Apple Macbooks
In the Mail app on your Mac, in a message you're writing, click the Signature pop-up menu.
Choose None.
Depending on how a recipient's mail server handles signatures, your signature may appear as an attachment or image to the recipient.
If you use iCloud Drive on your Mac and other devices, your signatures are automatically updated and available on those devices. See Use iCloud Drive to store documents.
If you need to send a signed PDF document, you can use Markup in Mail to create a handwritten signature and add it to the document. You can also use the Preview app to fill out and sign PDF forms.
In this article, we'll show you how to set up email in Apple Mail on your Mac.
Quick Start Guide
If you have not yet set up an email account in Apple Mail:Open Mail.
- Select Other email account...
Open Mail and click Mail > Add Account .. on the menu bar.
- Select Other Mail Account ...
Use the following settings/information to set up your email account:
Field/Setting | Entry/Description |
---|---|
Name | The name displayed on outgoing emails |
Email address | The full email address you want to set up in Apple Mail. For example: email@example.com |
Username | The email address you used above. For example: email@example.com |
Password | The password you have set for your email address. |
Account Type | IMAP |
Server for incoming emails | imap.ionos.com |
IMAP port, SSL active | 993 |
Server for outgoing emails | smtp.ionos.com |
SMTP port, SSL active | 587 |
Creating an Email Address in Apple Mail
- Open Apple Mail and click Mail > Add Account.. on the menu bar.
- Select the Other mail account.. option and click Continue.
- Enter your name, IONOS email address, and password and click Log In. (If you have lost the password to your email account, you can set a new password).
- Under Username, enter your email address again.
Select the desired account type. You can choose between the account types IMAP or POP3. We recommend using the default IMAP setting.
- If you have set the account type to IMAP, enter imap.ionos.com in the Server for incoming email field.
- If you have set the account type to POP3, enter pop.ionos.com in the Server for incoming email field.
- In the Outgoing mail server field, enter smtp.ionos.com and click Log in.
Please note: If the message Account name/Password could not be verified is displayed, please check your entries for completeness/accuracy. - Select the apps you want to use with your account and click Done.
Enabling SSL Encryption
- On the Mail menu bar, click Mail > Settings.
Click Accounts > Server Settings tab.
Under Incoming email server (IMAP) or Incoming email server (POP3), disable the Manage connection settings automatically option.
Enter the following port number:
- If you have set the account type to IMAP, enter the port number 993 in the Incoming Mail Server (IMAP) > Port field.
- If you have set the account type to POP3, enter the port number 995 in the Incoming Mail Server (POP3) > Port field.
Please note: The TLS/SSL setting allows your emails to be transmitted using SSL encryption as well.
In the Outgoing Mail Server (SMTP) section, disable the Manage connection settings automatically option.
Enter the port number 587 in the Outgoing Mail Server (SMTP) > Port field.
Click Save.
Mail For Apple Macbook Air
Specifying the Path Prefix for IMAP
To tell Apple Mail the location of your IONOS mailboxes on the IMAP server:
Up to macOS El Capitan 10.11:
- Open App Mail on your Mac.
- Click Mail > Accounts.
- Select the desired email account in the left sidebar.
- Click on the More Options button. A new window opens.
- Enter the value INBOX in the field Path prefix and finish your entry with OK.
From macOS Sierra 10.12 and later:
- Open App Mail on your Mac.
- Click on Mail > Settings > Accounts tab > Server Settings tab.
- Click the Advanced IMAP Settings button in the Incoming Email Service (IMAP) field.
- Enter the value INBOX in the IMAP path prefix field and finish your entry with OK.
Setting Default Mailboxes in the Mail App
Apple Mail uses six default mailboxes in an email account: Inbox, Advertising, Sent, Drafts, Archive, and Trash. Use the mailbox behavior settings to control which mailboxes and where - on the mail server or locally - are used for this purpose.
If you use an IMAP mailbox on a mail server, you can access it from any device on which you have set up the e-mail account. If you are using a local mailbox, you can only access it on this machine.
To manage the default mailboxes for versions up to macOS El Capitan 10.11
- Open the Mail app on your Mac.
- Highlight the Inbox.
- Select Mailbox > New Mailbox from the menu bar and create a mailbox for Advertising, Sent, Drafts, Archive, and Trash.
- Select one of the mailboxes you just created.
- Use Mailbox > Use this Mailbox as to assign the appropriate function.
- Repeat step 5 for all mailboxes created in step 3.
Macbook Mail App
To manage the default mailboxes for versions macOS Sierra 10.12 and later:
- Open the Mail app on your Mac.
- Click Mail > Settings > Accounts tab > Mailbox Behavior tab.
- Select the desired email account in the left sidebar.
- Use the list boxes to set the desired destination mailbox.
Optional: For Spam and Deleted Mails, change the period after which the folder contents are deleted.